Last updated: 11 June 2026 · Version 1.0
This website is operated by:
For all privacy-related questions or requests, contact us at the email address above.
We collect personal data only when you actively provide it to us. The table below describes the data we collect, the legal basis, and the purpose.
| Data | Purpose | Legal Basis (AVG/GDPR) |
|---|---|---|
| Name, company name, email address | Processing your quote request and communicating about your order | Art. 6(1)(b) — performance of a (pre-)contract |
| Project description, technical requirements | Assessing and quoting your manufacturing request | Art. 6(1)(b) — performance of a (pre-)contract |
| Uploaded design files (STL, STEP, DWG, 3MF, etc.) | Design review, printability check and production | Art. 6(1)(b) — performance of a (pre-)contract |
| Invoicing data (name, company, address, VAT number) | Issuing and retaining invoices as required by Dutch tax law | Art. 6(1)(c) — legal obligation (Dutch Belastingdienst — 7-year retention) |
| IP address, browser type, pages visited (via cookies) | Website functionality and anonymous usage statistics | Art. 6(1)(a) — consent (via cookie banner) or Art. 6(1)(f) — legitimate interest (functional only) |
We do not collect data for marketing profiling, we do not run advertising campaigns, and we do not sell or rent your data to third parties.
Our website uses cookies. You can manage your cookie preferences at any time via the consent banner at the bottom of the page. We use the following categories:
You can withdraw consent at any time by clicking "Cookie preferences" in the footer and selecting "Deny".
| Data Category | Retention Period | Reason |
|---|---|---|
| Quote requests that did not result in an order | 12 months | Follow-up and legitimate business interest |
| Order data, correspondence, design files | 2 years after order completion | Warranty, complaints and repeat orders |
| Invoice and financial records | 7 years | Dutch Belastingdienst legal obligation (Wet op de omzetbelasting) |
| Cookie and analytics data | Up to 13 months | Standard statistics window; no personal identifiers retained |
We share your data only where strictly necessary for delivering our service:
We do not transfer personal data outside the European Economic Area (EEA). All processors are bound by GDPR-equivalent data protection agreements.
As a data subject, you have the following rights. You can exercise any of these by contacting us at info@protoformtech.com. We will respond within 30 days.
| Right | What it means |
|---|---|
| Right of access (Art. 15) | Request a copy of the personal data we hold about you |
| Right to rectification (Art. 16) | Request correction of inaccurate or incomplete data |
| Right to erasure (Art. 17) | Request deletion of your data, subject to legal retention obligations |
| Right to restriction (Art. 18) | Request that we limit processing of your data in certain circumstances |
| Right to data portability (Art. 20) | Receive your data in a structured, machine-readable format |
| Right to object (Art. 21) | Object to processing based on legitimate interest |
| Right to withdraw consent (Art. 7(3)) | Withdraw consent for cookie-based processing at any time via the cookie banner |
We do not use automated decision-making or profiling that produces legal or similarly significant effects on individuals (Art. 22 GDPR).
We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. These include encrypted data transmission (HTTPS/TLS), access controls on hosting environments, and regular security reviews. Design files submitted via the quote form are stored only on our server and are not shared beyond what is described in Section 5.
If you believe we are not handling your personal data correctly, you have the right to lodge a complaint with the Dutch supervisory authority:
We encourage you to contact us first at info@protoformtech.com so we can resolve your concern directly.
We may update this Privacy Policy from time to time to reflect changes in our operations or applicable law. The "Last updated" date at the top of this page indicates when the policy was last revised. Continued use of the website after a revision constitutes acceptance of the updated policy.